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ZipBooks is a cloud-based Quickbooks alternative that helps you not just manage, but grow your business. Cloud software is, simply put, data that is stored online , rather than on the hard drive of a specific computer. Like ZipBooks! It can be accessed anywhere there is an internet connection. Desktop applications are accessed from the computers that have the software installed on them. Your hard drive is the information point. QuickBooks is popular with businesses that like using desktop accounting software.

Historically, Intuit has released new versions of QuickBooks, and this year is no exception! QuickBooks was released at the beginning of September , with various improvements and changes in each product. What does it look like and what updated features does it have?

QuickBooks has numerous different bookkeeping solutions, based on what type of business you run, and what kinds of tasks you need QuickBooks to help you perform. They both have basic bookkeeping and reporting features, and they both have payroll capabilities. A couple of key differences are that Pro allows three unique users, while Premier allows five, and Premier is better-suited for businesses in the following industries:.

QuickBooks Premier provides industry-specific setups for each of these types of businesses, including a customized chart of accounts, and product and service lists that apply to each.

To see a detailed comparison, including pricing, check out our QuickBooks Pro vs. Premier article. QuickBooks Enterprise is a product for larger businesses with more customers, and vendors, and more sales and expenses to keep track of. It has six times the capacity of QuickBooks Pro or Premier. You can have up to 30 individual users with QuickBooks Enterprise.

Here are a few of the other advantages of using this product over others:. New features in include bulk delete or void, easier search function, user-friendly Bill Tracker, new report filters, merge vendors, and a whole lot more. This means that after that date, you can no longer process payments or payroll through your QB software.

You can access your files, and work from wherever you are. Check out our article on QuickBooks Online vs. Desktop for a more detailed review. Whether you are using QuickBooks Desktop or Online, you can use this service to accept credit, debit or bank transfer payments and set up billing and invoicing. Here are some of the upgrades and features that have been released with QuickBooks this month.

Some are specific to individual products and others are standard over all products. The following are standard upgrades over all QuickBooks desktop products, unless specifically noted otherwise. One of the most appreciated features of QuickBooks is that you can easily transfer your QuickBooks program and files to another computer. All you need is your old computer, your new computer, an internet connection, and a USB flash drive. The new migrator tool will copy and move up to three company files.

So this option is for a smaller operation with not many diverse companies under its umbrella. QuickBooks will download the latest version of whichever product you already have when you use this tool.

For example, if you use QuickBooks Pro and you decide to use the migrator to move your files to a new computer, QuickBooks will automatically download the latest version of QuickBooks Pro to your new computer. Intuit has made it clear that this is not the case. Also note that the new migrator is only available for QuickBooks products. This feature is only available to the Admin user on any QuickBooks product. Any other logins will not show this as an option.

Also, you need to be in single user mode for the tool to work. Do you have your old computer, your new computer connected to the internet, and a USB flash drive with at least MB of free space?

Follow the simple prompts and your files will be transferred easily. Intuit has improved their Data Protect system so that you can choose what you back up, get confirmation that it is being backed up, and receive emails if something fails to back up.

Also, this option is only available to QuickBooks Desktop subscription plans meaning plans that are paid and upgraded automatically every year, rather than on a one-time basis.

QuickBooks Data Protect keeps your information off-site somewhere in case of loss or damage to the computers and networks on your end. Intuit has secure and encrypted data storage centers where they keep user information and files. You choose how often you save your files. You can do it manually every time, or you can choose how frequently you want to backup, and QuickBooks will do it for you automatically.

The most common interval is once a day. For a full run-down of data protection options, read our blog post: QuickBooks Online Backup. Then QuickBooks gives you a warning message when an employee goes over their sick or vacation pay limits. You can choose what happens at the end of a year. You can tell QuickBooks to start over at zero, or you can have the available time roll over to the new year. In the QuickBooks release, you can see the history of any given invoice in one place, instead of having to click around to different places in your account.

Simply click the See History link at the top of any invoice. In order for this feature to work correctly, you need to send your invoices from within QuickBooks, using an email configuration in your Send preferences. Another feature upgrade that seems to be a big hit is the way QuickBooks keeps track of inactive inventory. It used to be that all inventory was counted together in the inventory total, even inventory that had been taken out of circulation.

With the upgrade, you can choose to mark certain inventory as inactive, even if you still have units available. You also have the option of excluding them from the report.

You decide to stop selling them and take them off of your web page. Instead of setting the inventory of that item to zero because you technically still own of them you mark that item as inactive. It used to be possible in QuickBooks to accidentally make double payments for one transaction when paying bills. You might write a check to pay a bill, but then forget to make an entry in Pay Bills to reflect that payment. With QuickBooks , when you put a vendor name onto a check, QuickBooks will automatically check for unpaid bills for this vendor.

QuickBooks debate. This makes it so that sensitive information, like pay rates and social security numbers, are protected. When assigning roles to any user of a QuickBooks file, the admin will get an alert if whatever permissions they choose include payroll access. There will also be an asterisk next to each role that includes payroll access. Picking, packing and shipping are processes that need to be streamlined in order to process customer orders in a timely way.

The Pick workflow was included with the QuickBooks Enterprise release. Now, for , QuickBooks has released the Pack and Ship workflow to go with it. In QuickBooks Enterprise you have the ability to create picklists and send them to warehouse workers. The workers will use mobile devices to track the items and quantities picked. Then they send the info back to you, and the details are updated in the sales order.

Now in QuickBooks Enterprise you can assign already-picked orders to warehouse workers for packing. They will box the products, note the dimensions and weight, and send you the updated info. You also have the option of making changes to multiple orders at once, using the Batch feature. AND, you can print a shipping label right from your account. The information will automatically transfer over to your invoice. The app is not available on iPhones at this time.

When a customer has a credit on their account, you can now transfer that credit between multiple jobs for that specific customer, instead of having to create a separate credit for each job. You can do this by using the Account for Credit Transfers in your chart of accounts. Find the invoice you want to apply it to and open it. You can choose to apply any or all to a different invoice. Installing the newest version of QuickBooks has been streamlined to a two-click process. Choose to update, and QuickBooks will automatically save a copy of your company file beforehand, so nothing gets lost in the transfer.

In earlier versions, you had to search for your company file on your computer hard drive, but now, your company file will be there waiting for you to open it for the first time. You also have the option of retaining your old version which is recommended just in case. See the full QuickBooks Online pricing breakdown here.

While getting a new version of your software is exciting, it can start feeling a little last-century in the way you have to wait for it, and the limits on what it can ultimately do for you.

Desktop, cell phone, ipad, laptop— you can log into your account on-the-go, on any device when your accounting program is in the cloud. Cloud software allows you to give access to any number of users you decide, including accountants and other professionals. Desktop software relies on yearly updates to provide fixes and improvements. But with cloud applications, the software is updated continuously, in real time. The companies that run them are always working on improvements and bug fixes that will then automatically update to the app.

Without the user needing to do a thing! With a desktop accounting program, your information is only as safe as the security you decide to put on your personal computer and network and the quality of the lock on your front door. But when your system is in the cloud, your information is stored in large data centers that are monitored 24 hours a day.